MWC Barcelona is one of the busiest weeks of the year for travel to Barcelona. Thousands of companies send executives, sales teams and technical staff to the city at the same time, so flights and hotels are in high demand. This checklist will help your company plan ahead.
1. Confirm the dates and who is travelling
MWC Barcelona is usually held in late February or early March. Confirm the official dates on the organiser’s website, then decide who needs to travel, on which days and whether anyone will arrive early to set up a stand.
2. Book flights early
Flights into Barcelona El Prat fill up during event week, especially on the days before the event opens. Group your team’s arrivals where possible and consider flexible fares if your plans may change.
3. Choose the right hotel location
The event usually takes place at Fira Barcelona Gran Via, between the city centre and the airport. Some teams prefer hotels close to the venue, while others stay in the city for client dinners and meetings. Decide what matters most for your team before you book.
4. Plan airport transfers and local transport
Arrange transfers between the airport, your hotel and the venue, particularly for executives and groups with equipment. Public transport is a good option for many visitors, but private transfers save time on busy days.
5. Keep one point of contact
When several people are travelling, keep all bookings with one coordinator so that changes are handled quickly and everyone receives clear itineraries.
Quick checklist
- Official event dates confirmed
- Travellers and roles defined
- Flights booked and itineraries shared
- Hotel location agreed and rooms confirmed
- Airport transfers arranged
- Contact details for the travel coordinator shared with the team
Santacoloma Viajes is an independent Barcelona based travel agency and is not an official partner of MWC Barcelona. We help companies with flights, hotels, transfers and group travel for the event. See MWC Barcelona travel or request a corporate travel proposal.